WHAT IS THE INTEGRITY HOTLINE?

WHML.ORG is deeply committed to the principles of ethics and integrity. Our organization attaches great importance to maintaining and upholding high ethical standards in all activities. To this end, we have established the integrity hotline so that our employees, volunteers, and stakeholders can report any misconduct, unethical behavior, or corruption. The integrity hotline operates in accordance with confidentiality principles, and all reported violations are thoroughly assessed.

CONTACT INFORMATION FOR THE INTEGRITY HOTLINE

You can report unethical behavior and misconduct by contacting the integrity hotline. All reports will be kept confidential, and appropriate action will be taken after necessary investigations. The contact information for the integrity hotline is as follows:

Address: WHML.ORG Headquarters, Netherlands

Phone: +31 (6) 8549 6139

Email: ethics@whml.org

Web: www.whml.org

THE PURPOSE OF THE INTEGRITY HOTLINE

The primary purpose of the integrity hotline is to ensure that WHML.ORG operates in accordance with its ethical and professional standards and to guarantee that all our stakeholders work in a safe and fair environment. This hotline can be used to report the following cases:

Ethical violations: behaviors of employees or volunteers that contradict ethical rules.

Corruption and fraud: misuse of financial resources, forgery, and similar financial violations.

Harassment and discrimination: cases of harassment or discrimination based on gender, race, religion, or other reasons.

Conflict of interest: situations where personal interests conflict with the organization’s interests.

Confidentiality breaches: unauthorized sharing of personal data or sensitive information.

OUR ETHICS AND INTEGRITY POLICIES

WHML.ORG is committed to implementing the principles of ethics and integrity in all its activities. Our ethics and integrity policies contain the fundamental principles that guide the behavior of our employees, volunteers, and stakeholders. These policies aim to preserve our organization’s reliability and professionalism. Our key principles are:

Integrity: being honest and transparent in all activities.

Responsibility: performing assigned duties to the best of our ability.

Confidentiality: protecting personal and sensitive information.

Fairness: treating all individuals equally and justly.

Professionalism: acting in accordance with high ethical standards.

ETHICS TRAINING AND AWARENESS PROGRAMS

WHML.ORG regularly organizes training and awareness programs to educate its employees and volunteers about ethical rules and principles of integrity. These programs aim to prevent ethical violations and inform participants about reporting unethical behavior.

Ethical principles training: training for employees and volunteers about basic ethical rules and the organization’s ethical policies.

Awareness seminars: seminars held to raise awareness on identifying and reporting ethical violations.

Effective communication training: training on how to communicate ethical violations accurately and effectively.

OUR ETHICS COMMITTEE

WHML.ORG’s ethics committee is responsible for reviewing and assessing ethical violations. The ethics committee operates independently and handles all reports impartially. The committee takes appropriate measures after conducting necessary investigations and takes steps to prevent recurrence. The duties of the ethics committee are as follows:

Reviewing violation reports: review and assess all reports received through the integrity hotline.

Taking appropriate measures: taking necessary actions to prevent and correct ethical violations.

Reporting: preparing regular reports on ethical violations and the actions taken and submitting them to the board of directors.

Education and awareness: contributing to the organization of ethics training programs and awareness events.

USER GUIDE FOR THE INTEGRITY HOTLINE

When reporting ethical violations and misconduct through the integrity hotline, there are some important points to pay attention to. The following guide will provide you with directions on how to make your report:

Be clear and precise: provide clear and detailed information when making your report. Explain when, where, and how the incident occurred in detail.

Gather evidence: if you have any evidence (emails, documents, photos, etc.) related to the violation or misconduct, gather them and submit them with your report.

Maintain confidentiality: pay attention to the confidentiality of your report. You can request that your identity be kept confidential.

Be honest and realistic: be honest and realistic when making your report. Avoid making baseless claims.

Expect feedback: after making your report, expect feedback on the review process of the ethics committee. The process may take time, so be patient.